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Sustainability Policy

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Sustainability Policy2020-05-14T18:53:09+00:00
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Sustainability Policy

Phase One Security Ltd is committed to promoting sustainability. Concern for the environment and promoting a broader sustainability agenda are integral to Phase One Security’s professional activities and the management of the organisation. We aim to follow and to promote good sustainability practice, to reduce the environmental impacts of all our activities and to help our clients and partners to do the same.

Principles

Our Sustainability Policy is based upon the following principles.

  • To comply with, and exceed where practicable, all applicable legislation, regulations and codes of practice.
  • To integrate sustainability considerations into all our business decisions.
  • To ensure that all staff are fully aware of our Sustainability Policy and are committed to implementing and improving it.
  • To minimise the impact on sustainability of all office and transportation activities.
  • To make clients and suppliers aware of our Sustainability Policy, and encourage them to adopt sound sustainable management practices.
  • To review, annually report, and to continually strive to improve our sustainability performance.

Practical steps

In order to put these principles into practice we will consider the following aspects of our activities:

Transport

  • Walk, cycle and/or use public transport to attend meetings, site visits etc., apart from in exceptional circumstances where the alternatives are impractical and/or cost prohibitive.
  • Travel to mainland Europe within a 500km radius (excluding Scandinavia) normally will be undertaken by train.
  • Include the full costs of more sustainable forms of transport in our financial proposals, rather than the least cost option which may involve travelling by car or air.
  • Where the only practical alternative is to fly, we will include costs of appropriate offsets.
  • Avoid physically travelling to meetings etc. where alternatives are available and practical, such as using teleconferencing, video conferencing or web cams, and efficient timing of meetings to avoid multiple trips. These options are also often more time efficient, while not sacrificing the benefits of regular contact with clients and partners.
  • To reduce the need to travel to meetings and elsewhere, and facilitate regular client contact, we will provide a web cam to clients free of charge for the duration of a project where appropriate.
  • Reduce the need for our staff to travel by supporting alternative working arrangements, including home working etc., and promote the use of public transport by locating our offices in accessible locations.

Purchase of equipment and consumption of resources

  • Minimise our use of paper and other office consumables, for example by double siding all paper used, and identifying opportunities to reduce waste.
  • As far as possible arrange for the reuse or recycling of office waste, including paper, computer supplies and redundant equipment.
  • Reduce the energy consumption of office equipment by purchasing energy efficient equipment and good housekeeping.
  • Purchase electricity from a supplier committed to renewable energy.
  • Seek to maximise the proportion from renewable energy sources, whilst also supporting investment in new renewable energy schemes.
  • Ensure that timber furniture and any other timber products are recycled or from well-managed, sustainable sources and are Forest Stewardship Council (FSC) certified. Purchase fair-trade and/or organic beverages.

Working practices and advice to clients

  • Undertake voluntary work with the local community and / or environmental organisations and make donations to seek to offset carbon emissions from our activities.
  • Ensure that any associates that we employ take account of sustainability issues in their advice to clients.
  • Include a copy of our Sustainability Policy, whenever requested, in our proposals to clients.

Monitoring and reporting

Our Sustainability Policy are monitored and reported on annually (from January 2009), against the objectives, targets, indicators and targets as detailed below.

Sources of impact Objectives Policies and Targets Indicators Actions (2010)

Office energy consumption

  • To minimise energy consumption
  • To minimise the impact of the energy used by supporting renewable energy sources
  • All lighting to use low energy bulbs
  • As office equipment is replaced, purchase the most energy efficient equipment when compared with alternatives of a similar cost and performance
  • Maximise the proportion of electricity used from renewable energy sources, whilst also supporting investment in new renewable energy schemes.
  • Total carbon dioxide emissions from PWL office energy use and average per FTE and £ turnover
  • Total Phase One Security office energy use and average per FTE and £ turnover
  • Proportion of total Phase One Security electricity used from renewable sources
  • Ensure computer equipment is set to go to standby when left for a short period and equipment turned off at night where practical
  • Install thermostat for heating, if practicable
  • Develop target for the proportion of electricity from renewable and investment in new schemes. Produce advice for employees.

Paper

  • To minimise paper use.
  • Total paper consumption per FTE will not increase.
  • Total direct paper consumption and average per FTE and £.
  • Baseline for monitoring paper use to be established and paper use.
  • To minimise the impacts of producing the paper used.
  • All direct paper consumption will be on 100% recycled paper.
  • 50% of paper consumption through print orders will be on recycled paper.
  • All new printers to be capable of duplex printing.
  • Produce advice for employees.

Waste generation

  • To minimise the amount of waste generated.
  • To maximise the proportion of waste recycled.
  • All waste office paper and toner cartridges will be recycled.
  • All glass, cans and plastic bottles will be sorted and recycled.
  • All redundant office equipment will be sold or donated for reuse or recycled.
  • As office equipment is replaced, purchase the most resource efficient equipment. (e.g. toner waste etc.) Compared with alternatives of a similar cost and performance. Number / weight of bags of rubbish generated per annum and average per FTE and £ turnover.
  • Number/ weight of bags of paper recycled per year.
  • Develop system to record waste generated.

Water use

  • To minimise office water use.
  • As equipment is replaced, purchase the most water efficient equipment when compared with alternatives of a similar cost and performance.
  • Review measures that could be taken to reduce water use.
  • Produce advice for employees.

Working environment

  • To reduce the impact of emissions / toxins from office equipment.
  • Create a healthy working environment – including having plants in the office.

Consumption of other products

  • To reduce the impact of beverages purchased and to support Fair-trade.
  • To reduce the impact of products purchased (including product miles).
  • 100% of tea and coffee purchased Fair-trade.
  • All waste bags to be made from recycled and / or biodegradable plastic.
  • Use re-used office equipment where practical.

Local community

  • To support local businesses and contribute to our local community and the environment
  • Purchase products and use suppliers locally wherever practical
  • Two days voluntary work by every employee per year
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Signed: Luke Glenet
Position: Director
Online Issue Date: 31/12/2019
Reviewed: Annually
Next review date: 31/12/
Version: 2